Document apostille in Warsaw

Apostille prices and turnaround times

Processing time: Polish documents — from 1 day; foreign documents — from 3 days.

Where should you submit documents for an apostille in Warsaw?

Polish documents go to MSZ or the authority responsible for their type: NAWA handles documents from certain Polish universities, for example. Foreign documents follow the issuing country’s procedure; you can arrange this service through our Warsaw office.

1. 01

   Polish documents for MSZ

   In-person appointments take place at ul. Krucza 38/42 and require booking. The address for postal submissions is al. Szucha 23, 00-580 Warsaw. Addresses and application instructions are published in the official MSZ guidance. We explain how to prepare a KRK certificate on our criminal record certificate apostille page.

2. 02

   Polish diplomas and school documents

   For apostille enquiries, NAWA can be contacted at ul. Polna 40. School documents and other education records may fall under a different authority. We first check who issued the document; see education document apostilles. Contact details are published by NAWA.

3. 03

   Documents from Ukraine, Russia and Belarus

   Living in Warsaw does not change a document’s country of issue. We arrange the relevant country’s procedure for Ukrainian, Russian and Belarusian documents. At our office, we agree the required document, handover and return.

What should you confirm with the recipient before ordering an apostille?

Confirm the destination country and purpose, the document the recipient requires and the translation language. These requirements help us establish whether an apostille is needed and which documents to prepare.

1. 01

   Country, institution and purpose

   Tell us where and why you are submitting the document, for example to a university, USC or court. Attach the institution’s email or list of requirements. We use this to check whether an apostille or an exemption applies. The official rules are set out in the official MSZ guidance.

2. 02

   Original or another official document

   Confirm whether the recipient accepts the original, a newly issued document or a certified copy. We also check the apostille authority’s requirements. For example, Polish MSZ does not issue apostilles on photocopies or ePUAP printouts, as explained in the official MSZ guidance.

3. 03

   Translation language and certification

   Confirm the translation language, whether a sworn translation is needed and whether the apostille itself must be translated. This determines the order of work. If the recipient requires a translation of the certified original, it should cover both the document and the apostille.

How can you hand over documents for an apostille?

You can bring documents to our office at Krucza 11 in Warsaw or send them after we agree the required documents and address. Before you hand over originals, we check the document format and authorisation needed for submission.

1. 01

   Handover at our office

   The office at Krucza 11, 00-548 Warsaw is open Monday to Friday, 9:00–18:00. Send a photo first so we can confirm what to bring. Contact details and a map are further down this page.

2. 02

   Sending originals

   Before you send anything, we agree the address, handover method and return of the completed documents. These arrangements are recorded in your order, so you know where to send the original and how it will be returned.

3. 03

   Submission by a representative

   We check the authorisation needed for each action. If an intermediary is not named in an application to Polish MSZ, written authorisation bearing the applicant’s signature is required. This is set out in the official MSZ guidance.

Before submitting your document, check when preliminary authentication is needed before an apostille: the extra step depends on the document and signature and does not apply automatically to every case.

How can you receive your completed documents with an apostille?

You can collect the completed documents at our office at Krucza 11 in Warsaw or receive them by delivery. We agree the return method and contents of the set when you order, then confirm when it is ready.

1. 01

   Collection at our office

   Once we confirm your documents are ready, collect them at Krucza 11. If you also ordered a translation, we can arrange collection of the complete set together.

2. 02

   Delivery

   The Standard and Premium 24h packages for Polish MSZ include InPost delivery. For Basic and other services, we agree the delivery method and cost separately. Return arrangements are recorded in your order.

3. 03

   Document and translation together

   You can order a sworn translation of the document and apostille alongside the apostille. If the apostille certifies the original document, we translate both the document and the certification. We agree the language and form of translation according to the recipient’s requirements.