Document translation from German and into German in Poland

Which type of German translation to choose

Choose the format based on the purpose of the translation and the recipient's requirements. Urgent service can be requested for any service type.

1. 01

   Standard written translation

   For correspondence, CVs, business and personal texts when the recipient does not require sworn certification. Specify both languages, the purpose and the final file format in your request.

2. 02

   Medical documents

   Discharge summaries, test results, reports and documents for treatment or insurance. We preserve medical terminology, measurements and the structure of the source. What to prepare for your order

3. 03

   Sworn translation

   For submission when an institution requires a translation bearing an authorised translator's signature and stamp. Before ordering, check whether the specific recipient accepts the translator's status. Sworn translation terms

4. 04

   Interpreting

   For consultations, negotiations and meetings. We need the participants' languages, date, location or online format, topic and expected duration. Request interpreting

5. 05

   Technical and business texts

   Manuals, specifications, contracts and company materials. Attach terminology, previous translations and formatting requirements; we assess complexity and cost from the files.

6. 06

   Urgent translation

   Tell us the exact submission or meeting date. For written orders, we separately agree when the electronic file will be ready and when you will receive the paper copy; urgent availability is checked against the volume.

Translation for Poland and Germany: which requirements should you check?

The same document may require different formats for different recipients. Send the institution's name, the purpose of submission and its instructions.

1. 01

   From German — for Poland

   Check whether a sworn translation into Polish is required and in which form the document must be submitted. A Polish sworn translator's status can be checked in the Ministry of Justice register. Official translator register

2. 02

   Into German — for Germany

   Before paying, ask the recipient whether it accepts translations completed in Poland and which authorisation the translator must hold. Some qualification recognition authorities do not accept translations by authorised specialists based abroad. Document requirements for qualification recognition

3. 03

   Translation, copy and apostille

   A sworn translation conveys the document's content. A certified copy and an apostille serve different purposes and do not replace translation. Do not automatically order the whole set: attach the recipient's requirements and any existing certifications. More about apostille

Before ordering, ask the recipient about four points: language, translator status, acceptable source document and output format. Qualification recognition requirements do not automatically apply to every institution in Germany.

Translation for study and work in Germany

University admission, qualification recognition and submitting documents to an employer are different tasks. Tell us which procedure you are following so we can assess the required document set.

1. 01

   University admission

   Send your school certificate or diploma with its supplement, subjects and grades. Applications through uni-assist require translations into German or English; certification requirements and exceptions based on the documents' country of origin apply. uni-assist translation rules

2. 02

   Recognition of qualifications

   For assessment, send your education document, a supplement listing subjects and duration of study, and evidence of experience if required. The recognition authority for your profession determines the specific list and format. Document list for Anerkennung

3. 03

   Documents for an employer

   CVs, references, Arbeitszeugnis, contracts and certificates may be needed separately from qualification recognition. Tell us the job role and the employer's requirements. Document translation is not a decision recognising a diploma.

For a quote, attach every page and reverse side, the list of subjects and grades, the recipient's instructions and your name as written in your passport. Indicate which documents are already in German or English.

Translation of documents for a vehicle from Germany

Before registering a vehicle in Poland, check which documents need translation. Not every entry in a registration certificate is treated in the same way.

1. 01

   Agreement or invoice

   Send the Kaufvertrag or Rechnung with every page and attachment. Legible seller and buyer details, VIN, price and date are important for assessment; the file name alone does not determine the translation volume.

2. 02

   Registration documents

   Add any available Zulassungsbescheinigung Teil I and Teil II, including reverse sides. Registration certificates issued by an authority in an EU country are exempt from mandatory translation; individual national entries may still need translation.

3. 03

   What to check before ordering

   Attach the Polish registration office's document list. It may require translation of national entries for which no harmonised codes exist. We will agree exactly what to translate and in which format to deliver it after reviewing the set. Official registration requirements

The rule for registration certificates does not exempt the entire document set from translation. Agreements, invoices and additional documents are checked separately.

Medical translation from and into German

Tell us who the translation is for: a doctor, clinic, insurer or employer. This helps us agree the scope, terminology and format.

1. 01

   Before a consultation or treatment

   Send discharge summaries, reports and test results with dates, measurement units and reference values. Indicate which documents the doctor requested and when the appointment is scheduled.

2. 02

   After treatment and for submission

   For translation of an Arztbrief, Befund or Entlassungsbericht, attach the complete document, including recommendations and prescriptions. For an insurer or employer, add their requirements: medical content alone does not determine whether sworn certification is needed.

3. 03

   Documents or attending a meeting

   Written translation of medical files and interpreting during a consultation are separate tasks. For a meeting, give the languages, topic, date, duration and location or online format. Request interpreting

For an urgent order, give the appointment or submission date. We first assess legibility, volume and the required format, then confirm the deadline.

What to check before translating German documents

Before sending, check the document set and personal details. A clear source and precise brief reduce the need for clarification before work begins.

1. 01

   Names and previous documents

   Provide your first and last name in Latin letters as written in your passport. Note any name changes and differences from previously submitted translations. For translation from German into another language, also specify the confirmed spelling for the recipient.

2. 02

   Numbers and identifiers

   VINs, document numbers, dates, amounts and measurement units must be fully legible. Do not crop page or table edges; if anything is unclear, add a close-up of the entry and the complete document for context.

3. 03

   Stamps, reverse sides and attachments

   Send every page, reverse-side annotations, attachments and any existing apostille. For multilingual sets, list each file's language and the required direction; we do not assume the whole set is in German.

4. 04

   Abbreviations and terminology

   For technical, medical and business materials, add a glossary, previous translations or terminology instructions. The purpose of the text helps identify the meaning of an abbreviation, particularly when it varies by industry.

5. 05

   Old and hard-to-read documents

   Send court, archive and handwritten documents in the best available quality. Mark any illegible passages; do not reconstruct them by guessing. We assess readability and the work required before agreeing the order.

6. 06

   Scan for a quote and source document for submission

   A legible scan or photograph is suitable for a quote. Before translating, we check whether the original or a copy is required and whether the recipient accepts it. Agreeing a price from a photograph does not mean that source is sufficient for submission.

How to check German translation quality

Assess the result, qualifications and checking process. The tool's name or the platform used to find a translator does not establish whether the translation is suitable for your purpose.

1. 01

   Draft and finished translation

   Machine translation can help you understand a text initially. Before using it, check completeness, negations, terminology, numbers and names. For official submission, formatting requirements and the translator's authorisation must be checked separately.

2. 02

   Qualifications for the task

   For an independent specialist, ask about experience in the relevant industry, the checking process and the output format. If sworn translation is required, verify authorisation in the official register; registration on a freelance platform does not replace it. Check a Polish sworn translator

3. 03

   Additional checking included

   At Translate Service, another sworn translator additionally checks the finished written translation. This check is included in every written order at no extra charge. We agree the scope, cost, deadline and delivery method before starting work.