Diploma or school certificate
Diplomas, supplements and school documents
Ukrainian document apostille from Poland
Need to submit a Ukrainian document abroad? We will check whether an apostille is required, identify the appropriate authority and arrange the process without a trip to Ukraine.
Price from 550 zł
Checked before you send the originalProcessing without your tripPrice and full timescale agreed
Which Ukrainian documents need an apostille?
Civil status certificate
Birth, marriage and other civil registry documents
Criminal-record certificate
Apostille for an existing certificate or obtaining a new one
Power of attorney
Notarial powers of attorney for use abroad
Court judgment
Judgments and other court documents
Another document
We will help identify the appropriate procedure
Was your document issued in another country? See all apostille services.
How much does an apostille for Ukrainian documents cost?
Apostille in Ukraine without travelling there.
The full cost, unit of calculation, official fee, replacement issuance, prior authentication, translation and delivery are agreed in the order, with included services and extra charges listed separately. The full timescale includes preparation and authorisation, obtaining missing documents, queues, authority processing, translation and shipping. We confirm the starting point and express availability after checking the set.
Apostille for a Ukrainian document
from 550 zł
Get a quote
✓We check the document and the recipient’s requirements
✓We arrange submission and collection of the apostille
✓We agree how to receive and return your document
The full cost, unit of calculation, official fee, replacement issuance, prior authentication, translation and delivery are agreed in the order, with included services and extra charges listed separately. The full timescale includes preparation and authorisation, obtaining missing documents, queues, authority processing, translation and shipping. We confirm the starting point and express availability after checking the set.
How do we keep your documents safe?
We insure documents throughout your order — from receipt to return. Our contract sets out how we handle originals and our responsibilities.
Documents are insured during storage, processing and delivery. The contract sets out the coverage and insurance terms.
The contract lists the documents received, agreed services, return arrangements and responsibility for the originals.
We provide a tracking number so you can follow the delivery of your documents.
What our clients say
I needed to do an apostel urgently, the guys helped me do it in one day, I can recommend it
Vlad Kucher6 months ago
Review on Google Maps
I made a police clearance certificate with an apostille and translation. A week later she was in my arms (in Belarus). Sp…I made a police clearance certificate with an apostille and translation. A week later she was in my arms (in Belarus). Special thanks to Marek) I recommend!!!
Dzmitrya year ago
Review on Google Maps
Excellent service. Everything was done quickly and professionally, and they delivered a certificate with an apostil…Excellent service. Everything was done quickly and professionally, and they delivered a certificate with an apostille and a translation to another country. I recommend them 🙌 …
Alen Popusoia year ago
Review on Google Maps
We ordered a certificate of good conduct with an apostille, in two days everything was ready and sent to the required add…We ordered a certificate of good conduct with an apostille, in two days everything was ready and sent to the required address! 5 stars!
Victor Korolchik (shozanax)a year ago
Review on Google Maps
They are professionals who know how to help and where to start. They did everything in five days and sent it to Ukraine. Th…They are professionals who know how to help and where to start. They did everything in five days and sent it to Ukraine. Thank you so much. I contacted them about getting an apostille and a duplicate birth certificate. I was in Ukraine, but all of this had to be done in Poland.
яна беликова2 months ago
Review on Google Maps
I ordered a police clearance certificate with an apostille and translation, they got it done in a week and even sent it to…I ordered a police clearance certificate with an apostille and translation, they got it done in a week and even sent it to Belarus! When another agency said only the apostille takes 3 weeks and their price was more expensive!!! ...
Михаил Посканнойa year ago
Review on Google Maps
I ordered a “criminal record certificate” + “apostille” + “translation into Lithuanian”. Everything was done quickl…I ordered a “criminal record certificate” + “apostille” + “translation into Lithuanian”. Everything was done quickly, with delivery to Belarus. The time I saved is definitely worth more than the money I paid for the service 👍 …
Serafim Baranouski7 months ago
Review on Google Maps
Super speed💪🏻 …
No Name11 months ago
Review on Google Maps
fast and good
Eldar Mehdia year ago
Review on Google Maps
I have used their services many times, I am very satisfied, they always come to my aid in any situations and difficulties…I have used their services many times, I am very satisfied, they always come to my aid in any situations and difficulties, they will advise you as best as possible, everything is done very quickly and efficiently, I recommend them wholeheartedly))
Kochkina_26a year ago
Review on Google Maps
How can you arrange an apostille without travelling to Ukraine?
We handle the checks, submission and collection. You provide the agreed documents and receive the completed set.
Send photos
Send photos of every page. Tell us where you will submit the document and when you need it.
Agree the order
We will confirm the price, full turnaround and required documents, and record the terms in the contract.
Send the documents
Choose the agreed delivery method. We will arrange submission and collection of the apostille.
Receive the result
We will check and return the completed documents. Translation is available where needed.
We will confirm the destination country, receiving institution, document category, available copy and required date, then check whether an apostille is needed.
We will identify the required result, competent authority and authorisation. We will agree the cost, included and additional services, full timescale and when it starts.
Agree the address, handover, tracking and responsibility for the original. If a digital procedure is available, we check the format before arranging submission.
We will check the details and arrange translation if needed. We will agree the return of the documents, including delivery terms, cost and tracking.
For education procedures, we separately record the diploma, supplement, owner's consent, submission and collection. For criminal-record certificates, we distinguish issuing the paper extract from apostilling it.
Submitting the document. We establish the authority's rules. For education documents, the application, owner's data-processing consent and submission set are checked separately.
Collecting the result. Different people may submit and collect the document. We agree collection of the education apostille and the representative's authorisation before handover.
Replacement certificate. Obtaining a replacement certificate is a separate operation. Data-processing consent does not replace the required authorisation. We check the power of attorney and its acceptability.
Does your submission need an apostille?
For Ukrainian documents submitted in Poland, we first check the exemption under Article 15 of the bilateral treaty. Apostille is not automatically required for every document.
If apostille is requested despite an applicable exemption, ask the recipient for its basis in writing. For a document issued in another country, start by choosing the country and apostille procedure.
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Document and recipient
We establish the issuing and destination countries, institution, category and document status. Being in Poland and using a document in Poland are different circumstances.
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Another destination country
We check any more favourable treaty and whether the Hague Convention applies between the two countries. If necessary, we consider consular legalisation.
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Scope of certification
Apostille certifies the signature, capacity and seal. It does not guarantee acceptance of contents, recognition of qualifications or enforcement of a judgment.
The exemption covers properly issued official documents and certified copies and translations covered by the treaty. Ordinary photocopies are not automatically included. Translation, certificate validity and recognition of contents are checked separately.
Which authorities in Ukraine are authorised to issue apostilles?
The authorised body depends on the type of document. We arrange submission and collection.
If you are comparing the procedure in the issuing country with the Polish route, check which authority issues apostilles in Poland. The guide explains why translating a foreign original does not turn it into a Polish document.
For a court judgment, first consider the issuing and destination countries. The Polish procedure and MSZ tariff do not apply to apostilling a foreign court signature.
| Category | Competent authority | Accepted document | Preliminary step and result |
|---|---|---|---|
| Civil registry | Ukraine's Ministry of Justice; submission through authorised civil-registry offices, notaries or Ukrderzharkhiv | Official certificate or appropriate replacement | Signature and seal checks; Justice Ministry apostille on the selected document |
| Education | Ukraine's Ministry of Education and Science; preparation through official ENIC | Diploma, school certificate and supplement, according to Ministry requirements | Education-document checks; Education Ministry apostille. Diploma and supplement are counted separately |
| Criminal record | Ukraine's Ministry of Internal Affairs | Proper paper extract issued by the Internal Affairs Ministry | The extract is issued first, followed by Internal Affairs Ministry apostille. An ordinary printout of an electronic response does not replace the paper document |
| Notarial documents | Ministry of Justice of Ukraine | Notarial document or permitted certification of a copy/translation | Checking the notarial act; apostille certifies the notary's signature |
| Court documents | Ministry of Justice of Ukraine | Properly issued court document | Checking details; apostille does not replace recognition or enforcement of the judgment |
Court documents issued in Poland have a separate service — court judgment apostille. For documents issued elsewhere, we determine the apostille requirement and competent authority separately.
Which documents do you need to provide?
Start by sending photos of every page, stamp and attachment. Before you send the original, we will agree which version and authorisation are needed.
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Scan for preliminary checks
Send all pages, reverse sides, seals and attachments. A scan helps select the procedure but does not replace the document accepted by the Ukrainian authority.
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Original and notarised copy
Apostille on the original document and on a notarial certification are different results. We first check which one the recipient accepts.
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Replacement or USSR-era document
If a document is lost, replacement issuance is checked separately. USSR-era documents are assessed by authority and category; education documents have specific Ministry rules. Not all older documents automatically need replacing.
Should you translate the document before or after the apostille?
If the apostille certifies the original document, translation follows so that it includes both the document and the apostille. We explain whether to get an apostille before or after translation, and what to do if your translation is already complete.
If the applicable procedure is consular legalisation, we will agree it separately. Translation, authentication and recognition of a document’s contents serve different purposes.
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Apostille on the original document
If the original document is certified, the complete set is usually translated after apostille, so the recipient receives a translation of both the document and certification.
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Notarised copy or translation
Certifying a copy or a translator’s signature changes what the apostille authenticates. If the recipient requires the translation itself to be certified, we will check the procedure for a document translation apostille and whether that result meets the submission requirements.
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Translation for the recipient
For submission to a Polish institution, we will confirm whether you need a sworn translation of the document. Translation requirements for other countries are checked separately.
How can you check an issued apostille?
Before returning the documents, we check their details and the apostille. The verification method depends on the issuing authority.
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Justice Ministry apostille
Checked in Ukraine's official Justice Ministry Electronic Apostille Register using the completed apostille's details. This is separate from the education apostille system. Official source: Ukraine Justice Ministry Electronic Apostille Register.
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Education Ministry apostille
Use the Education Ministry's official verification service. Compare the number, date and details with the diploma or supplement received. Official source: Education Ministry apostille verification.
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Checking the document set
We check the document, signatures, seals, apostille attachment and translation of the whole set. A register entry does not guarantee the institution's acceptance of the contents.
What if your document with an apostille is rejected?
Ask for the reason for rejection in writing. We will identify whether the document, apostille or translation needs correcting, or whether something is missing.
Order terms specify how to report an issue and the scope of corrections for company errors. Acceptance by every institution is not guaranteed.
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Apostille requested despite an exemption
Ask for the requirement and its basis in writing. We check the treaty and document; one institution's requirement is not a nationwide rule.
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Incorrect details or document format
Send all pages, order details and a description of the error. We establish whether the original, certification or translation needs correction. Do not alter seals or document binding yourself.
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Rejection relating to content
An apostille does not resolve certificate validity, recognition of qualifications or enforcement of judgments. We examine the recipient's requirement and possible next steps.
Official rules for obtaining an apostille
Before proceeding, we confirm the chosen authority's rules and recipient's requirements.
- Hague Convention: what apostille certifies and when exemptions apply
- HCCH: Convention applicability between the two countries
- Ukraine–Poland treaty, Article 15
- Education Ministry: submitting and collecting documents
- ENIC: documents, cost and authority processing times
- Internal Affairs Ministry: apostille of internal-affairs documents
- New Justice Ministry rules: Order No. 3177/5
- Official guidance on USSR-era documents
Frequently asked questions
Contact
Visit our Warsaw office or send your document for an initial remote check.
